The software runs silently in the background, tracking time spent on documents, emails, and calls within integrated applications like Microsoft Word and Outlook. It creates draft time entries without requiring manual timers.
Users can generate legal documents by selecting a template. Smokeball's system intelligently pulls client, matter, and firm data to populate fields, ensuring accuracy and consistency.
Every client case is organized as a 'matter,' which becomes a centralized hub containing all related contacts, documents, emails, tasks, calendar events, time entries, and notes.
Captured time entries and expenses are easily reviewed, edited, and converted into professional invoices. Invoices can be sent directly to clients via email or a client portal.
Provides dashboards and reports that analyze firm profitability, attorney productivity, practice area performance, accounts receivable, and other key business metrics.
A family law practice frequently drafts petitions, motions, and settlement agreements. Using Smokeball, an attorney opens a client matter and uses document automation to generate a divorce petition. The AI populates the form with client names, addresses, children's details, and asset information already stored in the matter, ensuring accuracy. This cuts drafting time from 30 minutes to under 2 minutes, reduces clerical errors, and allows the attorney to handle a higher caseload efficiently.
Personal injury attorneys spend significant time on client calls, email correspondence, and reviewing medical records, but often fail to track these hours manually. With Smokeball's automatic time tracking, every email sent/received and document reviewed is logged against the relevant matter. At billing time, the attorney reviews the auto-created time entries, adds descriptions, and generates an invoice. This ensures the firm captures thousands of dollars in previously lost billable time each month.
A real estate law firm manages dozens of concurrent transactions. Smokeball's matter-centric system organizes all closing documents, communication with title companies and lenders, critical dates, and tasks for each property file. The firm uses automated checklists within matters to ensure no step is missed. Document automation quickly generates closing disclosures and settlement statements, pulling data from the matter file to ensure consistency and speed up the final closing process.
The managing partner of a small firm needs visibility into firm performance. Using Smokeball's reporting dashboards, they monitor key metrics like realized vs. billed hours, revenue by practice area, and aging accounts receivable. These insights help identify which practice areas are most profitable, which attorneys may need support, and where cash flow bottlenecks exist, enabling data-driven decisions to grow the firm's profitability.
A client frequently calls for case updates, taking up administrative time. Smokeball's client portal allows secure sharing of documents and invoices. The firm can set up automated email reminders for tasks or appointments linked to the matter. This provides clients with self-service access to information, reduces phone call interruptions, and creates a transparent, modern client experience that improves satisfaction.
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