Users simply take a photo of any receipt with their smartphone. The AI automatically reads and extracts merchant, date, amount, and tax details, then creates a categorized expense line item.
A built-in travel booking engine allows employees to book flights, hotels, and rental cars while staying within company policy. Bookings are automatically logged as expenses.
The system checks every expense and travel booking against customizable company rules (per diems, spend limits, approved vendors) as they are submitted, blocking out-of-policy spending.
The platform automatically compiles individual expense items into formatted reports, ready for submission. It can group expenses by trip, project, or time period.
Provides finance leaders with real-time dashboards showing spending trends, policy compliance rates, top vendors, and budget vs. actuals across departments or projects.
Sales representatives frequently incur travel, client meal, and entertainment expenses. TravelBank allows them to instantly capture receipts on the go. The AI categorizes expenses by client or opportunity, and automated reports are submitted directly from the field. This reduces administrative time for salespeople, accelerates reimbursement, and ensures all client-related spending is accurately tracked for billing or deduction purposes.
Growing companies need to control costs but lack the resources for a dedicated travel department. Administrators set up TravelBank with rules for flight classes, hotel star ratings, and daily meal limits. Employees book travel within the platform, which only shows compliant options. This empowers employees to book their own travel while guaranteeing adherence to budgets, eliminating the need for pre-trip approvals for routine travel.
Finance teams spend hours manually entering expense data from reports into accounting software like QuickBooks. With TravelBank, once an expense report is approved, the data (including GL codes) syncs automatically to the accounting system. This eliminates manual data entry errors, speeds up the month-end close process, and ensures the general ledger is always up-to-date with accrued expenses.
Consulting firms, agencies, and professional services companies need to track expenses to specific client projects for accurate billing and profitability analysis. Employees tag expenses to a project code when submitting. Managers and project leads can then run real-time reports to monitor project burn rates against budgets, ensuring costs are kept in check and can be invoiced to clients promptly and accurately.
Executives and CFOs need a holistic view of company spending. TravelBank's dashboard aggregates all travel and expense data, providing insights into spending patterns by department, vendor, and category. Leadership can identify cost-saving opportunities, assess the ROI of travel, and make informed decisions about policy adjustments or budget allocations based on comprehensive, real-time data.
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