Automatically calculates federal, state, and local payroll taxes based on employee data and jurisdiction rules, and can prepare and file tax forms electronically.
Enables electronic payment of employee wages directly to bank accounts and automatically generates and distributes digital pay slips via email or employee portal.
Every payroll transaction automatically posts to the appropriate general ledger accounts in Xero, ensuring real-time synchronization between payroll and accounting data.
Allows employees to view their pay slips, update personal details, request time off, and access tax documents through a secure online portal.
Tracks employee leave balances (e.g., vacation, sick leave) automatically, accrues leave based on company policy, and integrates leave requests into payroll calculations.
Supports payroll processing for businesses with employees in different states or countries, handling varying tax rules and reporting requirements.
A small business owner with 10-50 employees uses Xero Payroll to handle all aspects of payroll without needing deep accounting expertise. They input employee hours, run payroll with a few clicks, and ensure taxes are filed correctly. This saves them hours each month, reduces errors, and keeps their books automatically updated in Xero, giving them more time to focus on business growth.
An accounting firm adopts Xero Payroll to offer payroll as a managed service to multiple small business clients. They set up each client's payroll, process runs remotely, and use the integration to reconcile accounts seamlessly. This allows the firm to scale its service offerings efficiently, improve client satisfaction with accurate and timely payroll, and generate additional revenue streams.
A company expanding across state lines uses Xero Payroll's multi-jurisdiction support to manage employees in different states. The system automatically applies relevant state tax rules and files necessary forms. This ensures compliance with varying regulations, simplifies complex payroll administration, and provides consistent payroll processing for all employees, regardless of location.
A non-profit uses Xero Payroll to accurately allocate payroll expenses to specific grants or funding sources. The integration with Xero accounting allows them to tag payroll transactions to projects, generating detailed reports for funders. This ensures transparent financial management, aids in grant compliance, and streamlines audit preparations.
A retail business with fluctuating hourly staff and seasonal hires uses Xero Payroll to manage variable schedules and overtime. Timesheet integration automates wage calculations, and the system handles different pay rates for roles. This reduces manual calculation errors, ensures timely payment during peak seasons, and simplifies compliance with wage and hour laws.
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