Automates the entire legal hold lifecycle, from issuing notices and tracking custodian acknowledgments to sending reminders and managing escalations, all through a centralized dashboard.
Directly connects to and collects data from enterprise cloud sources like Microsoft 365, Google Workspace, Slack, and Box without requiring manual custodian involvement.
Uses AI and machine learning to analyze collected data sets, performing tasks like email threading, near-duplicate identification, and concept clustering to reduce data volume before review.
Automatically generates comprehensive logs and reports for every action taken within the platform, from hold issuance to data collection.
Provides a secure, branded portal where custodians can acknowledge holds, upload relevant files, ask questions, and view their obligations.
Corporate legal departments use Zapproved to efficiently manage holds involving hundreds or thousands of custodians across global organizations. By automating notice distribution, acknowledgment tracking, and reminder workflows, the platform ensures a consistent and defensible process. This reduces the risk of missed custodians or spoliation sanctions while freeing legal staff from manual tracking tasks.
During internal or regulatory investigations, compliance and legal teams use Zapproved to immediately preserve data from key cloud applications. The integrated collection feature allows them to lock down relevant emails, chats, and documents from sources like Microsoft 365 without waiting for IT or custodian action. This enables a faster, more secure response and maintains a clear chain of custody.
In M&A transactions, legal teams leverage Zapproved's AI analytics to perform early case assessment on the target company's data. By quickly identifying key themes, privileged communications, and relevant document clusters, they can assess potential litigation exposure and data risks more efficiently. This accelerates due diligence and informs negotiation strategies.
Organizations facing audits from bodies like the SEC or DOJ use Zapproved to identify, preserve, and collect data responsive to specific requests. The platform's ability to manage complex custodian lists and collect from modern collaboration tools ensures a thorough and timely response. Detailed audit trails demonstrate a good-faith effort to regulators.
Legal operations professionals deploy Zapproved to move from ad-hoc, reactive hold processes to a standardized, company-wide program. By creating templated hold workflows and integrating with HR systems for custodian data, they build a scalable, efficient operation. This programmatic approach reduces cost, improves compliance, and provides valuable metrics for continuous improvement.
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